Invoicing rules: you set the terms, the system does the rest
Set it once: who gets an invoice, who gets a receipt, when the document is created and at which VAT rate. NavyFlame issues it automatically in your accounting software, and you keep full control and can issue a document by hand at any moment.
- 28 days free
- Set up in 5 minutes
- Cancel whenever you want
Mode: when to issue the document
Decide which orders produce a document: every one, only companies with a tax ID, or only once the buyer asks for an invoice. Do not want it automatic? You issue it by hand with one click.
Invoice or receipt, decided for you
The system picks the document: a company with a tax ID gets an invoice, a consumer gets a receipt. You can also force one type for every order.
B2B detection by tax ID and EU VAT number
We recognise a business customer by their tax ID with a checksum test, or by their EU VAT number, including when they put it in the order notes.
VAT rate and the OSS procedure
We take the VAT rate from the order data or from a rate table, and B2C sales into the EU are marked for the OSS procedure.
Corrections on returns
A return triggers a correcting invoice or a credit note in your accounting, either immediately or after a delay you set (in some systems the correction waits for your approval in their panel).
Manual issuing and retries
You issue or retry the invoice for a particular order with one button, when the automation did not create it or when you prefer full control.
Document series and the address on the invoice
Set the numbering series (a separate one per country if you want) and whether the billing address or the shipping address goes on the document.
Invoices passed to your accountant
Issued invoices and corrections go to your accounting office as PDFs automatically, through SaldeoSMART.
Invoicing rules versus how the invoice looks: who does what
NavyFlame is not a program for drawing invoices and it does not replace your accounting software. We split the roles so that each side does what it is best at:
NavyFlame drives the rules
Who gets a document, when it is created, invoice or receipt, which VAT rate and series, the correction on a return, the hand-off to the accountant. We tie the document to the order and make sure exactly one document is created per order.
The accounting software draws the document
The look of the invoice, the logo, the footer and the numbering belong to your accounting software. That is where you set the layout, and we make sure the invoice is created with the right data at the right moment.
Frequently asked questions
Yes. You can limit automatic issuing to business orders only, or to cases where the buyer asks for an invoice. Every order also has an Issue invoice button, so you create the document by hand exactly when you want to.
The look of the invoice, the logo, the footer, the numbering and the layout, belongs to your accounting software (wFirma, inFakt, Fakturownia, iFirma and others). NavyFlame does not draw the invoice; it drives the rules: for whom, when, which document type, which VAT rate and series. We fetch the finished document from your system and tie it to the order.
By default a company with a valid tax ID gets an invoice and a consumer gets a receipt. You can force one type for every order. Fiscal e-receipts are supported through Fakturownia or eparagony.pl (in beta).
We take the VAT rate from the order data or from a rate table you set in the rules. B2C sales into EU countries are marked for the OSS procedure and that information goes to your accounting software.
Issued invoices and corrections are passed to the accounting office as PDFs automatically, through the SaldeoSMART integration, so your accountant has them without anything being e-mailed.
Automate invoicing on your own terms
The rules take a few minutes to set, and you keep control at all times.
- 28 days free
- Cancel whenever you want